The Office Administrator is responsible to assist in daily office needs and managing department general administrative activities 

Main Responsibilities & Tasks:

Visitor and Employee Experience

• Ensure positive Customer Experience for both internal and external guests and colleagues
• Uphold the best-in-class workplace environment, ensure it is clean, safe, conducive, and efficient to support and engage employees
• Handling of phone calls; handling and sorting of all mail, with a high level of confidentiality and accuracy
• Provide seamless employee experience support including on-boarding and off-boarding partnership with HR

Office Facilities Management

• Manage service providers to ensure and maintain a clean and pleasant office environment and manage facility improvements to ensure everything is in order
• Act as the contact person to liaise with building management on facilities-related issues and building management emergencies that may require effort outside regular office hours.
• Keep abreast of the relevant regulations and manage workplace safety

General Administration

• Coordinate office-related procurement and services with vendors, including the management of, stationery, pantry, and first-aid supplies
• Organize and assist with travel arrangements, including the preparation of invitation letters and hotel bookings
• Assist in the preparation and maintenance of employee access cards, business cards, and the distribution of employee welfare items across SEA
• Any other duties and responsibilities involved within the role as assigned from time to time

Qualification & Skills:

• Minimum 5 years of administrative experience in a corporate office environment
• Strong Customer Service focus and Team spirit with good communication and interpersonal skills
• Ability to work under pressure and handle tight deadlines
• Strong work ethic and reliability
• Excellent command of spoken and written English
• Proficient in Microsoft Word, Excel, Powerpoint and Outlook